Your First Setup Checklist

What you’ll set up

By the end of this guide, you’ll have a fully working Bloowatch setup:

• An activity that defines your sport or experience
• A product with pricing that your customers can book
• Sessions on your agenda with assigned staff
• Your first booking — either from the back-office or through your website

Prerequisites

• A Bloowatch account (any plan: START, PRO, or GOLD)
• At least one staff member created (Settings > Staff)
• Your business currency and timezone set (Settings > General)

Steps

Phase 1: Understand the basics

Before touching any settings, make sure you understand how Bloowatch’s building blocks fit together. This takes 10 minutes and saves hours of confusion later.

1. Key Concepts in Bloowatch — Learn the six core concepts: Activity, Product, Session, Booking, Client, and Participant

Phase 2: Create what you sell

This is where you define your offerings. You need at least one activity and one product before you can start scheduling.

2. Create an Activity — Go to Resources > Activities and set up your first sport or experience. Define the name, participant-per-instructor ratio, and assign qualified staff.

3. Create a Flexible Sessions Product — Build your first sellable product with pricing. Choose “Flexible Sessions” if you offer individual or recurring lessons.

   Or: If your school runs multi-day programs, start with Create a Course Product instead.

4. Configure Product Pricing — Set standard prices, seasonal rates, group discounts, and deposit rules for your product.

Phase 3: Fill your agenda

With a product ready, you can start creating time slots for your customers to book.

5. Create a Session — Add your first session to the Activity Agenda. Pick a date, time, duration, and assign an instructor.

6. Create Recurring Sessions — If you have a weekly schedule, set up recurring sessions instead of creating each one manually.

Phase 4: Take your first sale

Your agenda has sessions, your product has pricing — time to sell.

7. Take Your First Booking — Open the POS, select a session, add a customer, and confirm the booking. This is how you handle walk-ins and phone reservations.

8. Set Up Online Booking on Your Website — Activate your online booking widget so customers can book and pay directly from your website. (PRO and GOLD plans)

Verification checklist

After completing all steps, verify:

• You can see your activity listed under Resources > Activities
• Your product appears under Resources > Products with correct pricing
• Sessions show up on the Activity Agenda for the dates you created
• You have at least one booking visible under Sales > Bookings
• (Optional) Your online booking widget loads when you visit the URL

What you’ll have at the end

You now have a complete booking pipeline:

Activity → Product (with pricing) → Sessions (on your agenda) → Bookings (customers assigned)

From here, you can:

• Add more products for different activities or experience levels
• Set up seasonal pricing to adjust rates automatically
• Create partner accounts for hotels and resellers who send you customers
• Explore reports to track revenue and occupancy

What’s next

• Request a Data Reset After Testing — If you’ve been experimenting with test data and want a clean start before going live
• Configure Product Pricing — Fine-tune seasonal pricing, group discounts, and deposit rules
• Set Up Online Booking — Let customers book directly from your website (PRO/GOLD)