Create Recurring Sessions

Quick path: Planning → + Session → Fill basics → Enable Recurring → Set days & range → Save

What this helps you do

Instead of creating sessions one by one, recurring sessions let you define a pattern — which days, what time, for how long — and Bloowatch generates all the sessions at once within a date range. Perfect for weekly schedules.

Before you start

• At least one Activity Calendar exists (Resources > Activities)
• You know which days of the week the sessions should repeat on
• You know the date range (start and end dates) for the recurring sessions

Steps

1. Go to Planning > Activities

Click Planning in the left sidebar. Make sure the Activities tab is selected. You’ll see the weekly schedule with all activity calendars.

2. Click ”+ SESSION”

Click the + SESSION button in the toolbar. The session creation modal opens.

3. Fill in the session basics

Before enabling recurrence, set the basic session info:

Field	Value	Notes
Activity Calendar *	Select from dropdown	Required. Which calendar this session belongs to.
Title	e.g. “Morning Surf”	Optional. Session title.
Max Capacity	e.g. 8	Maximum participants per session.
Note	Free text	Optional. Internal notes.
Time	e.g. 10:00	Session start time.
Session duration	e.g. 2 hr 0 mn	Length. If left at 0, uses the calendar default.

4. Check “Recurring event”

Check the Recurring event checkbox. The form transforms:

• The single Date field disappears
• Day-of-week checkboxes appear (Mon through Sun + All)
• Date range fields appear (From / To)
• Time mode radio buttons appear (Fixed Time / Tide-Dependent)

5. Select the days of the week

A row of checkboxes appears: All, Mon, Tue, Wed, Thu, Fri, Sat, Sun. All are checked by default.

• Click All to toggle every day on or off
• Uncheck individual days to exclude them

Example: For weekday-only sessions, uncheck Sat and Sun.

Watch out: Clicking All when it’s already checked will uncheck every day. You’ll need to re-check them individually.

6. Set the date range

Field	Value	Notes
From	Select date	Start date for the recurring sessions.
To	Select date	End date. One session is created for each selected day within this range.

Example: From March 1 to June 30, with Mon/Wed/Fri checked = ~52 sessions created automatically.

7. Choose the time mode

Two options:

Fixed Time (default) — Sessions always start at the time you set in step 3. Use this for most activities.

Tide-Dependent Time — For activities where timing depends on tides (surf, kayak, coastal tours). When selected, a Tide Settings section appears:

Field	Value	Notes
Offset from tide	e.g. 1 hr 30 mn	How far before/after the tide event.
Before / After tide	Before or After	Whether the session starts before or after the tide.
Round start time	00’, 15’, 30’	Round the calculated time to the nearest interval.
Tide	Low or High	Which tide event to reference.

Watch out: Tide-dependent scheduling requires tide data configured for your location in organization settings.

8. (Optional) Assign staff

In the Staff section, use the dropdown to assign an instructor to all recurring sessions.

9. (Optional) Edit session settings

Click Edit session settings to expand advanced options:

Field	Value	Notes
Min Capacity	e.g. 2	Minimum participants for the session to run.
Level	Beginner / Intermediate / Advanced	Skill level filter.
Locked	Yes / No	Lock from online booking changes.
Min Age / Max Age	e.g. 0 / 99	Age restrictions.
Gender	Both / Male / Female	Gender restriction.

Public access settings control visibility in the online booking widget:

• Public session — visible in eCommerce
• Private session — only visible internally

10. Save

Click Add Session to create all recurring sessions. Bloowatch generates one session for each selected day within the date range.

What should happen next

• Sessions appear on the Activity Agenda for every selected day between the start and end dates
• Each session inherits the same time, duration, capacity, staff, and settings
• You can edit or delete individual sessions without affecting the others
• Customers can start booking these sessions through the POS or online widget

Common mistakes

Mistake	Why it happens	Fix
”Too many sessions created”	Date range is too wide or too many days checked	Delete the batch and recreate with a narrower range or fewer days
”Sessions missing on some days”	Those days weren’t checked in the day-of-week selection	Check the recurring pattern and ensure the right days are selected
”Tide times are wrong”	Tide data not configured for your location	Go to organization settings and configure tide data
”Session count doesn’t match course product”	Recurrence generated more/fewer sessions than the product expects	Align the date range and day selection to produce the exact session count